Report on the Audit of Travel, Hospitality and Conferences – February 2014

Appendix F – Factors to Identify Errors

The following factors were used to determine what were critical errors and moderate errors in the 105 transactions we reviewed. Errors valued at less than $10 with no FAA implications were considered to be minor errors and are not considered in this report.

Critical Error

1. Contravention of the

  • Missing authorization signature (Sections 32, 34, 33), and or
  • Invalid signature (not delegated).

2. Other

  • Pre-approval not obtained for hospitality.
  • Pre-approval not obtained for conferences.
  • Missing hospitality forms – signatures on a non-standard document does not necessarily mean Section 32 approval.
  • Change of flight without manager’s approval costing more than $100
  • Hotel used that is not on the Accommodation and Car Rental Directory list without manager’s approval, at a cost difference of more than $100.
  • Lack of supporting documentation and other errors greater than $100.

Moderate Error

  1. Change of flight without manager’s approval, at a cost of less than $100.
  2. Hotel used that is not on Accommodation and Car Rental Directory list without manager’s approval, at a cost difference of less than $100.
  3. Lack of supporting documentation and other errors for less than $100, but greater than $10.
  4. Other non-compliance errors that cost more than $10 but less than $100.
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