2015–16 Departmental Performance Report
Supplementary Information Tables

Departmental Sustainable Development Strategy

1. Overview of the Federal Government's Approach to Sustainable Development

The Federal Sustainable Development Strategy (FSDS) 2013–16 guides the Government of Canada’s sustainable development activities, as required by the Federal Sustainable Development Act. In keeping with the objectives of the Act to make environmental decision-making more transparent and accountable to Parliament, the Department of Justice (JUS) supports the implementation of the FSDS through the activities in this supplementary information table.

The Departmental Sustainable Development Strategy presents the results for Theme IV–Shrinking the Environmental Footprint – Beginning with Government.

4. Theme IV: Targets and Implementation Strategies

Goal 7: Waste and Asset Management

Target 7.2: Green Procurement

As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.

Performance Measurement

Expected result

Environmentally responsible acquisition, use, and disposal of goods and services.

Performance indicator Performance level achieved

Departmental approach to further the implementation of the Policy on Green Procurement in place as of April 1, 2014.

JUS Implementation Strategies

  • An implementation plan to integrate environmental considerations into the preparation of solicitation documents.
  • An implementation plan to integrate environmental considerations into the acquisition card purchasing process.

Completion date: March 31, 2015

Performance Status: Achieved

DPR Statement

Justice Canada’s approach to further implementing its Policy on Green Procurement has been in place since April 2014. The approach established requirements in support of each of the Department’s commitments to green procurement, including the integration of environmental considerations in the preparation of solicitation documents and the acquisition card purchasing process, as detailed in the Department’s Report on Plans and Priorities for fiscal year 2014-2015.

Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year.

JUS Implementation Strategies

  • All procurement and materiel management functional specialists will be required to take the Canada School of Public Service course on Green Procurement within two years of being identified as a specialist.
  • Yearly, a minimum of 20 acquisition cardholders will be required to take the Canada School of Public Service course on Green Procurement.
  • The aforementioned course will be updated to include more information on green procurement.
  • All acquisition cardholders will be required to take an in-house course on procurement prior to receiving their card. This course has included green procurement since 2009 and will be updated in fiscal year 2014-2015 to include more information on green procurement.

Targeted Performance Level: 100 percent

Performance Status: Achieved  

DPR Statement

In fiscal year 2015-2016, all 30 (100 percent) of Justice Canada's procurement and materiel management functional specialists completed the Canada School of Public Service Green Procurement course (C215) or equivalent prior to March 31, 2016.

Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement in the fiscal year.

 

JUS Implementation Strategies

All managers and functional heads of procurement and/or materiel management will be required to include support and contribution to green procurement objectives in their employee performance evaluations. Criteria to identify functional heads of procurement and/or materiel management were developed in 2010 and continue to be applied. Sample clauses to include in employee performance evaluations are circulated annually to all affected employees.

Number: 36 of a total number of 37

Percentage: 97 percent

Targeted Performance Level: 100 percent by March 31, 2017

Performance Status: Target will be met

DPR Statement

In fiscal year 2015-2016 at Justice Canada, 36 (97 percent) of 37 targeted managers and functional heads of procurement and/or material management had support and contributions to green procurement included in their performance agreements and evaluations.

Departmental green procurement target

By March 31, 2017, 70 percent of chairs and panels purchases will include criteria to reduce the environmental impact associated with the production, acquisition, use, and/or disposal of the furniture.

Performance indicator Performance level achieved

Dollar value or volume of chairs and panels purchased through a contract awarded by Accommodation and Contracting Officers that meets the target objective relative to the total dollar value or volume of all chairs and panels purchases for the year in question.

Performance level achieved: 70 percent

Targeted Performance Level: 50 percent by March 31, 2016

Performance Status: Exceeded

DPR Statement

By March 31, 2016, 70 percent of chairs and panels purchased through contracts awarded by Justice Canada Accommodations and Contracting Officers were environmentally-preferred models.

Departmental green procurement target

By March 31, 2017, 100 percent of copy paper purchased through the Standing Offers (SO) will contain a minimum of 30 percent recycled content, as well as meet or exceed the criteria established in the EcoLogo CCD-077 standard for paper, or equivalent.

Performance indicator Performance level achieved

Dollar value or volume of copy paper that meet the target objective relative to the total dollar value or volume of all copy paper purchases in the year in question.

JUS Implementation Strategies

100 percent of copy paper purchased through the Standing Offers (SO) will contain a minimum of 30 percent recycled content, as well as meet or exceed the criteria established in the EcoLogo CCD-077 standard for paper, or equivalent.

Targeted Performance Level: 100 percent by March 31, 2017

Performance Status: Achieved

DPR Statement

During fiscal year 2015-2016, 100 percent of all paper purchased through Public Service and Procurement Services Canada’s (PSPC) National Master Standing Offer for paper contained a minimum of 30 percent or more recycled content.

Departmental green procurement target

By March 31, 2017, 50 percent of office supply purchases will include criteria to reduce the environmental impact associated with the production, acquisition, use, and/or disposal of the supplies.

Performance indicator Performance level achieved

Dollar value or volume of office supply purchases from the Standing Offer that meet the target objective relative to the total dollar value or volume of all office supply purchases in the year in question.

(Source: Justice RPP 2014-15 Supplementary Tables - GGO)

JUS Implementation Strategies

It is expected that when PSPC renews the SO for office supplies, it will require Vendors to submit reports with green data. Given this, 50 percent of office supplies purchases from the SO will have environmental features where data can be provided by PSPC to client departments.

Targeted Performance Level: 25 percent by March 31, 2016

Performance level achieved: 28 percent

Performance Status: Exceeded  

DPR Statement

During fiscal year 2015-2016, 28 percent of office supplies Justice Canada purchased through PSPC’s National Master Standing Offer for office supplies met the criteria of reducing the environmental impact associated with the production, acquisition, use, and/or disposal of the supplies.

Implementation strategy element or best practice Performance level achieved

7.2.1.5. Leverage common-use procurement instruments where available and feasible.

JUS Implementation Strategies

Where available and feasible, the Department will continue to use PSPC common-use online procurement instruments (e.g. Task and Solutions Professional Services, Task-based Informatics Professional Services, Professional Audit Support Services, Temporary Help Services) for all its contracting requirements.

Performance Status: Achieved

DPR Statement

During fiscal year 2015-2016, where available and feasible, Justice Canada’s contracting officers consistently used Public Service and Procurement Canada’s common-use online procurement instruments for all their contracting requirements.

Target 7.3: Sustainable Workplace Operations

As of April 1, 2015, the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.

Expected result

Departmental workplace operations have a reduced environmental impact.

Performance indicator Performance level achieved
An approach to maintain or improve the sustainability of the departmental workplace is in place by March 31, 2015.

DPR Statement

Justice Canada’s Sustainable Development Strategy 2014‑2017 was approved in January 2014. This strategy includes the Department’s approach for reducing the impact of its operations on the environment in order to maintain or improve sustainability of its workplace.

Implementation strategy element or best practice Performance level achieved

7.3.1.1. Engage employees in greening government operations practices.

JUS Implementation Strategies

  • Review departmental sustainable development governance structures to maximize engagement of employees in the Justice Canada Sustainable Development Strategy 2014-2017.
  • Develop an engagement strategy for employees on Theme IV targets.
  • Implement the engagement strategy on Theme IV targets.

Performance Status: Achieved

DPR Statement

Following a review of the Department’s sustainable development governance structures with the aim of maximizing employee engagement, Justice Canada approved its Sustainable Development Engagement Strategy 2014-2017 in July 2014. Speaking to Theme IV of the Federal Sustainable Development Strategy: Shrinking the Environmental Footprint–Beginning with Government, Justice’s Engagement Strategy implementation included the establishment of Green Teams in every region and in headquarters. It also included a communications initiative that targeted specific groups via “brown bag” sessions, broader communities, such as senior management, via regular updates, and the rank-and-file using a variety of internal communications products.

7.3.1.3. Implementation strategy element or best practice as noted in RPP 2014-2015:

Maintain or improve existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings).

JUS Implementation Strategies

Printing Units:
Maintain the 8:1 ratio of departmental office employees to printing units that was achieved on March 31, 2013.
Paper Usage:
Reduce internal paper consumption per office employee by 23 percent, compared to a baseline of fiscal year 2010-2011.
Green Meeting Guide:
Continue to promote the use of Department’s Green Meeting Guide

Performance Status: Exceeded

DPR Statement

In fiscal year 2015-2016, Justice Canada maintained existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings) by:

  • Achieving a 9:1 national printing-unit-to-office-employee ratio.
  • Purchasing 61 percent less paper through PSPC’s National Master Standing Offer for paper than the baseline fiscal year 2010-2011.
  • Converting the Green Meeting guide into an infographic and promoting it through various communications products and events (e.g. JustInfo articles, the Department’s Open House event, Green Meeting Guide.)

7.3.1.4. Minimize the ratio of information technology (IT) assets per employee.

JUS Implementation Strategies

  • Calculate current IT asset to employee ratio and identify users having both laptop and desktop devices.
  • Determine what the Government of Canada strategy is and develop a plan to align its objectives.
  • Implement a plan to align to Government of Canada objectives.

Performance Status: Achieved

DPR Statement

In fiscal year 2015-2016, Justice Canada continued progress toward its goal to minimize the ratio of information technology assets per employee. More than 95 percent of Justice Canada employees (excluding those working in Legal Services Units in other federal government departments or agencies) conformed to the Department’s policy of one laptop/desktop or tablet per user. This progress is in keeping with the Government of Canada’s approach to IT, as set out in its Strategic Plan 2016-2020, and is part of Justice Canada’s multi-year approach toward a sustainable, modern infrastructure that aligns with wider Government of Canada objectives.

7.3.1.5. Select and operate IT and office equipment in a manner that reduces energy consumption and material usage.

JUS Implementation Strategies

  • Review current IT equipment operation practices across the Department and identify opportunities to improve operations based on reducing environmental impact.
  • Implement and apply improvements uncovered by the review across the Department.
  • Review and update processes and practices related to the request, approval, purchase and installation of IT applications in an effort to reduce duplication or unused products.

Performance Status: Achieved

DPR Statement

Following a review of its current IT equipment operation practices, Justice Canada identified opportunities to reduce its environmental impact. During fiscal year 2015-2016, the Department realized a 45 percent reduction in PC-related power consumption by providing laptops as the only computer device to 80 percent of employees (excluding those working in Legal Services Units in other federal government departments or agencies). Justice continues to review and update processes and practices related to the request, approval, purchase, and installation of IT applications with a view to reducing duplication or non-use.

7.3.1.6. Dispose of e-waste in an environmentally sound and secure manner.

JUS Implementation Strategies

  • Review the status of the current e‑waste plan for the disposal of all departmentally generated electronic and electrical equipment in light of existing disposal mechanisms and industry initiatives.
  • Expand e-waste for the disposal of all departmentally generated electronic and electrical equipment to all the Department’s locations where possible.
  • Track and evaluate the effectiveness of departmental e-waste disposal strategies.

Performance Status: Achieved

DPR Statement

In fiscal year 2015-2016, Justice Canada tracked and disposed of 6318kg of e-waste at headquarters and in the regions in an environmentally sound and secure manner. The Department continued to monitor its e-waste disposal processes and strategies.

7.3.1.7. Reuse or recycle workplace materiel and assets in an environmentally sound and secure manner.

JUS Implementation Strategies

  • Develop and disseminate communication products on the process to recycle toner cartridges and batteries.
  • Establish a standard process to use GCSurplus Services to recycle furniture where feasible.

Performance Status: Achieved

DPR Statement

In fiscal year 2015–2016, Justice Canada developed and disseminated communications products designed to educate employees on the programs and processes available for toner and battery recycling. Through its participation in a combination of government and private recycling programs, including the Call2Recycle program and GCSurplus, for items like batteries, toner cartridges, and office furniture, Justice Canada has effectively reused or recycled workplace materiel and assets in an environmentally sound and secure manner over the past fiscal year and maintains a process to continue doing so.

7.3.1.9. Increase the population density in office buildings and increase the use of space in special purpose buildings.

JUS Implementation Strategies

  • Review the Department’s current practices related to use of space and application of Government of Canada Workplace 2.0 fit-up standards.
  • Conduct an assessment of current population density and space use against the April 1, 2012, baseline.
  • Implement the densification plan in order to achieve the objective of a lower national average allocation of office accommodation by implementing techniques to align departmental space more closely with Government of Canada Workplace 2.0 fit-up standards.

Performance Status: Achieved

DPR Statement

Since fiscal year 2012-13, through its multi-year National Accommodations Plan, Justice Canada reviewed current practices related to the use of space and the application of Government of Canada Workplace 2.0 fit-up standards. Since the implementation of this plan, significant reductions have occurred resulting in an increase in population density and reduction in space use. The renewal of departmental leases and/or office fit-up for special purpose space is designed in accordance with the new Government of Canada Workplace 2.0 standards, resulting in decreased space use and the Department realizing gains in population density in its occupancy holdings.

6. Sustainable Development Management System

Justice Canada strives to ensure that Canadians have an accessible, fair, and effective system of justice that reflects Canadian values, through the development and management of policies and programs aligned with sustainable development principles and practices. 

As part of its mandate, the Department provides the Canadian federal government with legal advice and services that consider sustainable development principles. This role includes developing policy and programs, preparing legislative and regulatory instruments, and supporting regulatory enforcement. In general, responsibilities for sustainable development at Justice Canada are organized around the three principal priority areas of the Department’s Program Alignment Architecture—Stewardship of the Canadian Legal Framework; Legal Services to Government Programs; and Internal Services.

The Federal Sustainable Development Act (2008) states that “the Government of Canada accepts the basic principle that sustainable development is based on an ecologically efficient use of natural, social and economic resources.” Justice Canada supports the three sustainable development pillars—environmental, social, and economic. Environmental considerations are included in its operational decisions, more specifically by supporting Theme IV of the Federal Sustainable Development Strategy: Shrinking the Environmental Footprint–Beginning with Government. This is achieved through the Department’s Sustainable Development Strategy and related implementation plans, comprising targets linked to environmental performance considerations related to the procurement of goods and services, as well as the operations of the workplace. The social pillar is supported, for example, through Justice’s work on access to justice and gender-based analysis. Finally, the economic pillar is supported through the Department’s commitment to deliver legal services—whether that be legislation, litigation, or advisory work—in the most effective, efficient, and innovative way possible.

7. Strategic Environmental Assessment

Justice Canada is drafting its action plan in response to audit recommendations emerging from the Office of the Auditor General’s Sustainable Development Audit that began in 2015-16. The Justice action plan will aim to ensure that the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals is applied consistently as part of its decision-making processes.

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