Annual Report to Parliament 2012-2013
Access to Information Act

Access to Information Act
Annual Statistical Report
April 1, 2012 to March 31, 2013

Name of Institution: Department of Justice Canada

Reporting Period: April 1, 2012 to March 31, 2013

PART 1 - Requests Under the Access to Information Act

1.1 Number of Requests

 

Number of Requests

Received during reporting period

343

Outstanding from previous reporting period

73

Total

416

Closed during reporting period

323

Carried over to next reporting period

93

1.2 Sources of Request

Source

Number of Requests

Media

133

Academia

13

Business (Private Sector)

61

Organization

24

Public

112

Total

343

PART 2 - Requests Closed During the Reporting Period

2.1 Disposition and Completion Time

Disposition of requests

Completion Time

1 to 15
days

16 to 30
days

31 to 60
days

61 to 120
days

121 to
180 days

181 to
365 days

More than
365 days

Total

All disclosed

10

27

2

0

0

0

0

39

Disclosed in part

15

42

15

19

10

17

14

132

All exempted

8

6

3

1

1

0

0

19

All excluded

0

0

0

0

0

1

0

1

No records exist

43

28

0

0

0

1

0

72

Request transferred

7

0

0

0

0

0

0

7

Request abandoned

40

6

0

1

1

0

4

52

Treated informally

1

0

0

0

0

0

0

1

Total

124

109

20

21

12

19

18

323

2.2 Exemptions

Section

Number of requests

Section

Number of requests

Section

Number of requests

Section

Number of requests

13(1)(a)

9

16(2)(a)

0

18(a)

0

20.1

0

13(1)(b)

2

16(2)(b)

0

18(b)

4

20.2

0

13(1)(c)

6

16(2)(c)

1

18(c)

0

20.4

0

13(1)(d)

0

16(3)

0

18(d)

0

21(1)(a)

61

13(1)(e)

0

16.1(1)(a)

0

18.1(1)(a)

0

21(1)(b)

40

14(a)

9

16.1(1)(b)

0

18.1(1)(b)

0

21(1)(c)

1

14(b)

3

16.1(1)(c)

0

18.1(1)(c)

0

21(1)(d)

9

15(1)-I.A.*

1

16.1(1)(d)

0

18.1(1)(d)

1

22

2

15(1)-Def.*

0

16.2(1)

0

19(1)

106

22.1(1)

0

15(1)-S.A.*

0

16.3

0

20(1)(a)

1

23

89

16(1)(a(i)

1

16.4(1)(a)

0

20(1)(b)

11

24(1)

5

16(1)(a)(ii)

0

16.4(1)(b)

0

20(1)(b.1)

0

26

14

16(1)(a)(iii)

0

16.5

0

20(1)(c)

11

   

16(1)(b)

1

17

1

20(1)(d)

4

   

16(1)(c)

2

           

16(1)(d)

0

           

* I.A.: International Affairs; Def.: Defence of Canada; S.A.: Subversive Activities

2.3 Exclusions

Section

Number of
requests

Section

Number of
requests

Section

Number of
requests

68(a)

3

69(1)(a)

5

69(1)(g) re (a)

13

68(b)

0

69(1)(b)

0

69(1)(g) re (b)

0

68(c)

0

69(1)(c)

0

69(1)(g) re (c)

8

68.1

0

69(1)(d)

0

69(1)(g) re (d)

2

68.2(a)

0

69(1)(e)

10

69(1)(g) re (e)

7

68.2(b)

0

69(1)(f)

1

69(1)(g) re (f)

8

 

69.1(1)

0

2.4 Format of Information Released

Disposition

Paper

Electronic

Other formats

All disclosed

36

3

0

Disclosed in part

105

27

0

Total

141

30

0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed

Disposition of requests

Number of pages
processed

Number of pages
disclosed

Number of requests

All disclosed

2590

2405

39

Disclosed in part

84855

31963

132

All exempted

2409

0

19

All excluded

105

0

1

Request Abandoned

24786

0

52

 
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests

Disposition

Less than 100
pages processed

101-500
pages processed

501-1000
pages processed

1001-5000
pages processed

More than 5000
pages processed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

All disclosed

36

550

2

615

0

0

1

1240

0

0

Disclosed in part

64

1179

42

5852

7

2342

14

9888

5

12702

All exempted

14

0

4

0

1

0

0

0

0

0

All excluded

0

0

1

0

0

0

0

0

0

0

Abandoned

48

0

2

0

1

0

0

0

1

0

Total

162

1729

51

6467

9

2342

15

11128

6

12702

2.5.3 Other Complexities

Disposition

Consultation
required

Assessment of
fees

Legal advice
sought

Other

Total

All disclosed

1

1

0

22

24

Disclosed in part

52

4

14

75

145

All exempted

2

0

0

13

15

All excluded

1

0

0

1

2

Abandoned

3

9

0

8

20

Total

59

14

14

119

206

2.6 Deemed Refusals

2.6.1 Reasons for Not Meeting Statutory Deadline

Number of requests closed
past the statutory deadline

Principal Reason

Workload

External
consultation

Internal
consultation

Other

68

37

15

3

13

2.6.2 Number of days past deadline

Number of days
past deadline

Number of requests
past deadline where
no extension was taken

Number of requests
past deadline where
an extension was taken

Total

1 to 15 days

7

6

13

16 to 30 days

6

3

9

31 to 60 days

6

6

12

61 to 120 days

5

5

10

121 to 180 days

1

2

3

181 to 365 days

2

15

17

More than 365 days

0

4

4

Total

27

41

68

2.7 Requests for Translation

Translation Requests

Accepted

Refused

Total

English to French

0

0

0

French to English

0

0

0

Total

0

0

0

PART 3 - Extensions

3.1 Reasons for Extensions and Disposition of Requests

Disposition of requests
where an extension was taken

9(1)(a)
Interference
with operations

9(1)(b)
Consultation

9(1)(c)
Third party
notice

Section 69

Other

All Disclosed

0

0

0

0

Disclosed in part

20

20

24

4

All exempted

0

1

1

0

All excluded

0

1

0

0

No records exist

0

1

0

0

Request abandoned

3

1

4

1

Total

23

24

29

5

3.2 Length of Extensions

Length of extensions

9(1)(a)
Interference
with operations

9(1)(b)
Consultation

9(1)(c)
Third party notice

Section 69

Other

30 days or less

10

0

11

3

31 to 60 days

4

1

8

1

61 to 120 days

1

0

8

1

121 to 180 days

1

22

1

0

181 to 365 days

6

1

1

0

365 days or more

1

0

0

0

Total

23

24

29

5

PART 4 - Fees

Fee Type

Fee Collected

Fee Waived or Refunded

Number of
requests

Amount

Number of
requests

Amount

Application

298

$ 1,490.00

25

$ 125.00

Search

2

$ 3,285.00

4

$ 2,750.00

Production

0

$ 0.00

138

$ 5,105.60

Programming

0

0.00

0

0.00

Preparation

0

$ 0.00

0

$ 0.00

Alternative format

0

$ 0.00

0

$ 0.00

Reproduction

0

$ 0.00

0

$ 0.00

Total

300

$ 4,775.00

167

$ 7,980.60

PART 5 - Consultations Received From Other Institutions and Organizations

5.1 Consultations Received From Other Government Institutions and Organizations

Consultations

Other
government
institutions

Number of
pages to review

Other
organizations

Number of
pages to review

Received during the reporting period

1339

71105

4

34

Outstanding from the previous
reporting period

166

18082

0

0

Total

1505

89187

4

34

Closed during the reporting period

1289

56094

4

34

Pending at the end of the reporting period

216

33093

0

0

5.2 Recommendations and Completion Time for Consultations Received From Other Government Institutions

Recommendations

Number of days required to complete consultation requests

1 to 15
days

16 to 30
days

31 to 60
days

61 to
120
days

121 to
180
days

181 to
365
days

More
than 365
days

Total

Disclose entirely

47

66

58

41

3

1

0

216

Disclose in part

156

217

325

172

34

16

2

922

Exempt entirely

17

33

22

17

0

0

0

89

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

33

8

13

5

1

1

1

62

Total

253

324

418

235

38

18

3

1289

5.3 Recommendations and Completion Time for Consultations Received From Other Organizations

Recommendations

Number of days required to complete consultation requests

1 to 15
days

16 to 30
days

31 to 60
days

61 to
120
days

121 to
180
days

181 to
365
days

More
than 365
days

Total

Disclose entirely

0

1

0

0

0

0

0

1

Disclose in part

0

0

0

1

0

0

0

1

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

1

0

0

1

0

0

0

2

Total

1

1

0

2

0

0

0

4

PART 6 - Completion Time of Consultations on Cabinet Confidences

Number of days

Number of responses
received

Number of responses
received past deadline

1 to 15

16

0

16 to 30

13

0

31 to 60

6

1

61 to 120

4

2

121 to 180

6

5

181 to 365

7

7

More than 365

0

0

Total

52

15

Part 7 -Resources Related to the Access to Information Act

7.1 Costs

Expenditures

Amount

Salaries

$ 1,774,524.10

Overtime

$ 3,878.04

Goods and Services

$ 127,301.19

  Professional services contracts

$ 39,804.39

 

  Other

$ 87,496.80

 

Total

$ 1,905,703.33

7.2 Human Resources

Resources

Dedicated full-time
to ATI activities

Dedicated part-time
to ATI activities

Total

Full-time employees

24.5

0

24.5

Part-time and casual employees

0

0

0

Regional staff

0

0

0

Consultants and agency personnel

0.25

0

0.25

Students

0

0

0

Total

24.75

0

24.75

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