Annual Report to Parliament 2012-2013
Privacy Act

Privacy Act
Annual Statistical Report
April 1, 2012 to March 31, 2013

Name of Institution: Department of Justice Canada

Reporting Period: April 1, 2012 to March 31, 2013

PART 1 - Requests Under the Privacy Act

1.1 Number of Requests

 

Number of Requests

Received during reporting period

89

Outstanding from previous reporting period

22

Total

111

Closed during reporting period

88

Carried over to next reporting period

23

PART 2 - Requests Closed During the Reporting Period

2.1 Disposition and Completion Time

Disposition of requests

Completion Time

1 to 15
days

16 to 30
days

31 to 60
days

61 to 120
days

121 to
180 days

181 to
365 days

More than
365 days

Total

All disclosed

4

7

1

1

0

0

0

13

Disclosed in part

8

13

6

8

2

4

0

41

All exempted

0

0

1

0

0

0

0

1

All excluded

0

0

0

0

0

0

0

0

No records exist

10

7

0

0

0

1

0

18

Request abandoned

13

1

0

0

0

1

0

15

Total

35

28

8

9

2

6

0

88

2.2 Exemptions

Section

Number of requests

Section

Number of requests

Section

Number of requests

18(2)

0

22(1)(a)(i)

1

23(a)

0

19(1)(a)

2

22(1)(a)(ii)

1

23(b)

0

19(1)(b)

1

22(1)(a)(iii)

0

24(a)

0

19(1)(c)

1

22(1)(b)

2

24(b)

0

19(1)(d)

0

22(1)(c)

1

25

0

19(1)(e)

0

22(2)

0

26

39

19(1)(f)

0

22.1

0

27

30

20

0

22.2

0

28

0

21

4

22.3

0

   

2.3 Exclusions

Section

Number of
requests

Section

Number of
requests

Section

Number of
requests

69(1)(a)

0

70(1)(a)

0

70(1)(d)

0

69(1)(b)

0

70(1)(b)

0

70(1)(e)

0

69.1

0

70(1)(c)

0

70(1)(f)

0

       

70.1

0

2.4 Format of Information Released

Disposition

Paper

Electronic

Other formats

All disclosed

13

0

0

Disclosed in part

31

10

0

Total

44

10

0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed

Disposition of requests

Number of pages
processed

Number of pages
disclosed

Number of requests

All disclosed

281

200

13

Disclosed in part

27957

13970

41

All exempted

62

0

1

All excluded

0

0

0

Request Abandoned

10588

0

15

 
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests

Disposition

Less than 100
pages processed

101-500
pages processed

501-1000
pages processed

1001-5000
pages processed

More than 5000
pages processed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

Number of
requests

Pages
disclosed

All disclosed

13

200

0

0

0

0

0

0

0

0

Disclosed in part

16

495

11

2333

7

3191

6

7881

1

70

All exempted

1

0

0

0

0

0

0

0

0

0

All excluded

0

0

0

0

0

0

0

0

0

0

Abandoned

14

0

0

0

0

0

0

0

1

0

Total

44

695

11

2333

7

3191

6

7881

2

70

2.5.3 Other Complexities

Disposition

Consultation
required

Legal advice
sought

Interwoven
Information

Other

Total

All disclosed

0

0

0

0

0

Disclosed in part

6

2

8

0

16

All exempted

0

0

0

0

0

All excluded

0

0

0

0

0

Abandoned

1

0

0

0

0

Total

7

2

8

0

17

2.6 Deemed Refusals

2.6.1 Reasons for Not Meeting Statutory Deadline

Number of requests closed
past the statutory deadline

Principal Reason

Workload

External
consultation

Internal
consultation /
capacity

Other

22

16

2

1

3

2.6.2 Number of days past deadline

Number of days
past statutory deadline

Number of requests past
statutory deadline where no
extension was taken

Number of requests past
statutory deadline where
an extension was taken

Total

1 to 15 days

3

0

3

16 to 30 days

2

0

2

31 to 60 days

6

0

6

61 to 120 days

4

1

5

121 to 180 days

1

1

2

181 to 365 days

2

2

4

More than 365 days

0

0

0

Total

18

4

22

2.7 Requests for Translation

Translation Requests

Accepted

Refused

Total

English to French

0

0

0

French to English

0

0

0

Total

0

0

0

PART 3 - Disclosures under subsection 8(2)

Paragraph 8(2)(e)

Paragraph 8(2)(m)

Total

0

0

0

PART 4 - Requests for correction of personal information and notations

 

Number

Requests for correction received

0

Requests for correction accepted

0

Requests for correction refused

0

Notations attached

0

PART 5 - Extensions

5.1 Reasons for Extensions and Disposition of Requests

Disposition of requests
where an extension was taken

15(a)(i)
Interference
with operations

15(a)(ii)
Consultation

15(b)
Translation or
conversion

Section 70

Other

All Disclosed

0

0

0

0

Disclosed in part

0

0

6

0

All exempted

0

0

0

0

All excluded

0

0

0

0

No records exist

0

0

1

0

Request abandoned

0

0

0

0

Total

0

0

7

0

5.2 Length of Extensions

Length of extensions

15(a)(i)
Interference
with operations

15(a)(ii)
Consultation

15(b)
Translation or
conversion

Section 70

Other

1 to 15 days

0

0

0

0

16 to 30 days

0

0

7

0

Total

0

0

7

0

PART 6 - Consultations Received From Other Institutions and Organizations

6.1 Consultations Received From Other Government Institutions and Organizations

Consultations

Other
government
institutions

Number of
pages to review

Other
organizations

Number of
pages to review

Received during the reporting period

151

7780

0

0

Outstanding from the previous
reporting period

22

2099

0

0

Total

173

9879

0

0

Closed during the reporting period

160

8725

0

0

Pending at the end of the reporting period

13

1154

0

0

6.2 Recommendations and Completion Time for Consultations Received From Other Government Institutions

Recommendations

Number of days required to complete consultation requests

1 to 15
days

16 to 30
days

31 to 60
days

61 to
120
days

121 to
180
days

181 to
365
days

More
than 365
days

Total

Disclose entirely

18

8

4

1

0

0

0

31

Disclose in part

38

27

26

12

4

1

1

109

Exempt entirely

6

3

3

3

1

0

0

16

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

3

0

0

0

0

0

1

4

Total

65

38

33

16

5

1

2

160

6.3 Recommendations and Completion Time for Consultations Received From Other Organizations

Recommendations

Number of days required to complete consultation requests

1 to 15
days

16 to 30
days

31 to 60
days

61 to
120
days

121 to
180
days

181 to
365
days

More
than 365
days

Total

Disclose entirely

0

0

0

0

0

0

0

0

Disclose in part

0

0

0

0

0

0

0

0

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

0

0

0

0

0

0

0

0

Total

0

0

0

0

0

0

0

0

PART 7 - Completion Time of Consultations on Cabinet Confidences

Number of days

Number of responses
received

Number of responses
received past deadline

1 to 15

0

0

16 to 30

0

0

31 to 60

0

0

61 to 120

0

0

121 to 180

0

0

181 to 365

0

0

More than 365

0

0

Total

0

0

Part 8 -Resources Related to the Privacy Act

8.1 Costs

Expenditures

Amount

Salaries

$268,597.97

Overtime

$586.99

Goods and Services

$13,243.81

  Contracts for privacy impact assessments

$0.00

 

  Professional services contracts

$0.00

 

  Other

$13,243.81

 

Total

$282,428.77

8.2 Human Resources

Resources

Dedicated
full-time

Dedicated
part-time

Total

Full-time employees

3.7

0

3.7

Part-time and casual employees

0

0

0

Regional staff

0

0

0

Consultants and agency personnel

0

0

0

Students

0

0

0

Total

3.7

0

3.7

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