Annual Report to Parliament 2013-2014
Privacy Act

Privacy Act
Annual Statistical Report
April 1, 2013 to March 31, 2014

Name of Institution: Department of Justice Canada

Reporting Period: April 1, 2013 to March 31, 2014

Part 1: Requests Under the Privacy Act

1.1 Number of Requests

  Number of Requests
Received during reporting period 177
Outstanding from previous reporting period 23
Total 200
Closed during reporting period 181
Carried over to next reporting period 19

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and Completion Time

Completion Time
Disposition of requests 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 8 10 0 0 0 0 0 18
Disclosed in part 2 19 5 5 0 5 6 42
All exempted 0 0 0 0 0 0 1 1
All excluded 0 0 0 0 0 0 0 0
No records exist 83 22 0 0 0 0 0 105
Request abandoned 11 0 0 0 0 0 4 15
Total 104 51 5 5 0 5 11 181

2.2 Exemptions

Section Number of requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 3
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 2
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 1
26 41
27 30
28 0

2.3 Exclusions

Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0

2.4 Format of Information Released

Disposition Paper Electronic Other formats
All disclosed 18 0 0
Disclosed in part 30 12 0
Total 48 12 0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 274 262 18
Disclosed in part 43,699 19,945 42
All exempted 2,371 0 1
All excluded 0 0 0
Request Abandoned 127 0 15
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
Disposition Less than 100 pages processed 101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 18 262 0 0 0 0 0 0 0 0
Disclosed in part 14 392 11 1,694 7 2,555 7 8,376 3 6,928
All exempted 0 0 0 0 0 0 1 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 14 0 1 0 0 0 0 0 0 0
Total 46 654 12 1,694 7 2,555 8 8,376 3 6,928
2.5.3 Other Complexities
Disposition Consultation required Legal advice sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 10 2 1 0 13
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 1 0 0 0 1
Total 11 2 1 0 14

2.6 Deemed Refusals

2.6.1 Reasons for Not Meeting Statutory Deadline
Principal Reason
Number of requests closed past the statutory deadline Workload External consultation Internal consultation/capacity Other
21 16 3 0 2
2.6.2 Number of days past deadline
Number of days past
statutory deadline
Number of requests past
statutory deadline where
no extension was taken
Number of requests past
statutory deadline where
an extension was taken
Total
1 to 15 days 0 1 1
16 to 30 days 0 1 1
31 to 60 days 1 0 1

61 to 120 days

2 0 2
121 to 180 days 2 0 2
181 to 365 days 3 0 3
More than 365 days 9 2 11
Total 17 4 21

2.7 Requests for Translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures under subsection 8(2)

Paragraph 8(2)(e) Paragraph 8(2)(m) Total
0 0 0

Part 4: Requests for correction of personal information and notations

  Number
Requests for correction received 0
Requests for correction accepted 0
Requests for correction refused 0
Notations attached 0

Part 5: Extensions

5.1 Reasons for Extensions and Disposition of Requests

Disposition of requests where an extension was taken 15(a)(i) Interference with operations 15(a)(ii) Consultation Section 70 15(a)(ii) Consultation Other 15(b) Translation or conversion
All Disclosed 0 0 0 0
Disclosed in part 3 0 5 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 2 0
Total 3 0 7 0

5.2 Length of Extensions

Length of extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation Section 70 15(a)(ii) Consultation Other 15(b) Translation purposes
1 to 15 days 1 0 1 0
16 to 30 days 2 0 6 0
Total 3 0 7 0

Part 6: Consultations Received from Other Institutions and Organizations

6.1 Consultations Received from Other Government Institutions and Organizations

Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period 123 5,034 0 0
Outstanding from the previous reporting period 13 1,153 0 0
Total 136 6,187 0 0
Closed during the reporting period 126 5,657 0 0
Pending at the end of the reporting period 10 530 0 0

6.2 Recommendations and Completion Time for Consultations Received From Other Government Institutions

Number of days required to complete consultation requests
Recommendation 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 12 3 2 0 0 0 0 17
Disclose in part 29 26 21 6 1 3 0 86
Exempt entirely 4 6 4 1 0 0 0 15
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 8 0 0 0 0 0 0 8
Total 53 35 27 7 1 3 0 126

6.3 Recommendations and Completion Time for Consultations Received From Other Organizations

Number of days required to complete consultation requests
Recommendations 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion Time of Consultations on Cabinet Confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 600 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

Part 8: Resources Related to the Privacy Act

8.1 Costs

Expenditures Amount
Salaries $289,558
Overtime $0
Goods and Services
Contracts for privacy impact assessments $0
Professional services contracts $44,496
Other $12,824
Total Goods and Services $57,320
Total $346,878

8.2 Human Resources

Resources Dedicated full-time Dedicated part-time Total
Full-time employees 3.84 0.00 3.84
Part-time and casual employees 0.00 0.05 0.05
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.22 0.00 0.22
Students 0.00 0.00 0.00
Total 4.06 0.05 4.10
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