Annual Report to Parliament 2014-2015
Privacy Act

Privacy Act
Annual Statistical Report
April 1, 2014 to March 31, 2015

Name of Institution: Department of Justice Canada

Reporting Period: April 1, 2014 to March 31, 2015

Part 1: Requests Under the Privacy Act

  Number of Requests
Received during reporting period 189
Outstanding from previous reporting period 19
Total 208
Closed during reporting period 192
Carried over to next reporting period 16

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Completion Time
Disposition of requests 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 3 3 0 0 0 0 0 6
Disclosed in part 1 14 8 0 2 2 4 31
All exempted 0 2 1 0 0 0 0 3
All excluded 0 0 0 0 0 0 0 0
No records exist 118 6 0 0 0 0 0 124
Request abandoned 24 4 0 0 0 0 0 28
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 146 29 9 0 2 2 4 192

2.2 Exemptions

Section Number of requests
18(2) 0
19(1)(a) 1
19(1)(b) 0
19(1)(c) 1
19(1)(d) 1
19(1)(e) 0
19(1)(f) 0
20 0
21 1
22(1)(a)(i) 1
22(1)(a)(ii) 2
22(1)(a)(iii) 0
22(1)(b) 3
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 1
26 30
27 21
28 0

2.3 Exclusions

Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 6 0 0
Disclosed in part 20 11 0
Total 26 11 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 110 50 6
Disclosed in part 42,688 14,858 31
All exempted 4,255 0 3
All excluded 0 0 0
Request abandoned 0 0 28
Neither confirmed nor denied 0 0 0
Total 47,053 14,908 68
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 6 50 0 0 0 0 0 0 0 0
Disclosed in part 8 278 9 1,301 7 950 4 4,257 3 8,072
All exempted 0 0 0 0 2 0 1 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 28 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 42 328 9 1,301 9 950 5 4,257 3 8,072
2.5.3 Other complexities
Disposition Consultation required Legal advice sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 3 1 0 0 4
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 3 1 0 0 4

2.6 Deemed refusals

2.6.1 Reasons for Not Meeting Statutory Deadline
Principal Reason
Number of requests closed past the statutory deadline Workload External consultation Internal consultation/capacity Other
8 5 0 0 3
2.6.2 Number of days past deadline
Number of days past
statutory deadline
Number of requests past
deadline where
no extension was taken
Number of requests past
deadline where
an extension was taken
Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 1 0 1
121 to 180 days 1 0 1
181 to 365 days 1 1 2
More than 365 days 3 1 4
Total 6 2 8

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures Under Subsection 8(2) and 8(5)

Paragraph 8(2)(e) Paragraph 8(2)(m) Paragraph 8(5) Total
0 0 0 0

Part 4: Requests for Correction of Personal Information and Notations

Dispositioin for corrrection requests received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 15(a)(i) Interference with operations 15(a)(ii) Consultation
Section 70
15(a)(ii) Consultation
Other
15(b) Translation or conversion
All Disclosed 0 0 0 0
Disclosed in part 8 0 2 0
All exempted 1 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 9 0 2 0

5.2 Length of extensions

Length of extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation
Section 70
15(a)(ii) Consultation
Other
15(b) Translation purposes
1 to 15 days 4 0 0 0
16 to 30 days 5 0 2 0
Total 9 0 2 0

Part 6: Consultations Received from Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and other organizations

Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period 79 4,002 0 0
Outstanding from the previous reporting period 10 1,323 0 0
Total 89 5,325 0 0
Closed during the reporting period 84 4,350 0 0
Pending at the end of the reporting period 5 975 0 0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Number of days required to complete consultation requests
Recommendation 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1 1 1 0 0 0 0 3
Disclosed in part 12 24 18 4 4 1 1 64
All exempted 2 3 1 1 0 1 0 8
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 5 3 1 0 0 0 0 9
Total 20 31 21 5 4 2 1 84

6.3 Recommendations and completion time for consultations received from other organizations

Number of days required to complete consultation requests
Recommendation 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services

Number of days Fewer than 100 pages processed
Number of requests
Fewer than 100 pages processed
Pages disclosed
101-500 pages processed
Number of requests
101-500 pages processed
Pages disclosed
501-1000 pages processed
Number of requests
501-1000 pages processed
Pages disclosed
1001-5000 pages processed
Number of requests
1001-5000 pages processed
Pages disclosed
More than 5000 pages processed
Number of requests
More than 5000 pages processed
Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

7.2 Requests with Privy Council Office

Number of days Fewer than 100 pages processed
Number of requests
Fewer than 100 pages processed
Pages disclosed
101-500 pages processed
Number of requests
101-500 pages processed
Pages disclosed
501-1000 pages processed
Number of requests
501-1000 pages processed
Pages disclosed
1001-5000 pages processed
Number of requests
1001-5000 pages processed
Pages disclosed
More than 5000 pages processed
Number of requests
More than 5000 pages processed
Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and Investigations Notices Received

Section 31 Section 33 Section 35 Court action Total
6 0 0 0 6

Part 9: Privacy Impact Assessments (PIAs)

Number of PIA(s) completed 2

Part 10: Resources Related to the Privacy Act

10.1 Costs

Expenditures Amount
Salaries $302,883
Overtime $40
Goods and services $15,452
  • Professional services contracts – $0
  • Other – $15,452
 
Total $318,375

10.2 Human Resources

Resources Person years dedicated
to privacy activities
Full-time employees 4.18
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 4.18

Note: Enter values to two decimal places.

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