Annual Report to Parliament 2015-2016
Privacy Act

Part III: Annual Statistical Report

Statistical Report on the Privacy Act

Name of institution: Department of Justice of Canada

Reporting period: 2015-04-01 to 2016-03-31

Part 1: Requests Under the Privacy Act

Number of Requests
  Number of Requests
Received during reporting period 307
Outstanding from previous reporting period 16
Total 323
Closed during reporting period 300
Carried over to next reporting period 23

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time - Number of requests
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 7 15 0 0 0 0 0 22
Disclosed in part 1 36 18 3 2 4 3 67
All exempted 1 2 1 0 0 0 0 4
All excluded 0 0 0 0 0 0 0 0
No records exist 145 23 0 0 0 0 0 168
Request abandoned 36 3 0 0 0 0 0 39
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 190 79 19 3 2 4 3 300
2.2 Exemptions
Section Number of Requests
18(2) 0
19(1)(a) 2
19(1)(b) 0
19(1)(c) 1
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 1
21 3
22(1)(a)(i) 1
22(1)(a)(ii) 1
22(1)(a)(iii) 0
22(1)(b) 4
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 1
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 60
27 43
28 0
2.3 Exclusions
Section Number of Requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 1
70(1)(a) 1
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 1
70.1 1
2.4 Format of information released - Number of requests
Disposition Paper Electronic Other formats
All disclosed 22 0 0
Disclosed in part 35 32 0
Total 57 32 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 407 394 22
Disclosed in part 61,603 24,456 67
All exempted 1,048 0 4
All excluded 0 0 0
Request abandoned 0 0 39
Neither confirmed nor denied 0 0 0
Total 63,058 24,850 132
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 21 256 1 138 0 0 0 0 0 0
Disclosed in part 15 572 34 6,159 8 4,515 5 4,767 5 8,443
All exempted 2 0 1 0 1 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 39 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 77 828 36 6,297 9 4,515 5 4,767 5 8,443
2.5.3 Other complexities - Number of requests
Disposition Consultation Required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 11 1 0 0 12
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 11 1 0 0 12
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason - Number of requests
Workload External Consultation Internal Consultation Other
12 6 3 0 3
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 2 2
31 to 60 days 0 1 1
61 to 120 days 0 2 2
121  to 180 days 0 2 2
181 to 365 days 0 2 2
More than 365 days 2 1 3
Total 2 10 12
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures Under Subsections 8(2) and 8(5)

Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for Correction of Personal Information and Notations

Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 15(a)(i) Interference With Operations 15(a)(ii) Consultation - Section 70 15(a)(ii) Consultation - Other 15(b) Translation or Conversion
All disclosed 0 0 0 0
Disclosed in part 22 1 6 0
All exempted 0 0 1 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 1 0 1 0
Total 23 1 8 0
5.2 Length of extensions
Length of Extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation - Section 70 15(a)(ii) Consultation - Other 15(b) Translation purposes
1 to 15 days 5 0 2 0
16 to 30 days 18 1 6 0
Total 23 1 8 0

Part 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 83 2,725 1 17
Outstanding from the previous reporting period 5 1,152 0 0
Total 88 3,877 1 17
Closed during the reporting period 84 3,840 1 17
Pending at the end of the reporting period 4 37 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 7 3 0 0 0 0 0 10
Disclosed in part 13 20 12 6 1 0 0 52
All exempted 5 6 0 0 0 0 0 11
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 10 1 0 0 0 0 0 11
Total 35 30 12 6 1 0 0 84
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 1 0 0 0 0 0 0 1
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 2 13 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 2 13 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and Investigations Notices Received

Complaints and Investigations Notices Received
Section 31 Section 33 Section 35 Court action Total
12 0 0 0 12

Part 9: Privacy Impact Assessments (PIAs)

Number of PIA(s) completed: 0

Part 10: Resources Related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $383,518
Overtime $0
Goods and Services
Professional services contracts $0
Other $62,130
Total Goods and Services $62,130
Total $445,648
10.2 Human Resources
Resources Person Years Dedicated to Privacy Activities
Full-time employees 4.80
Part-time and casual employees 0.08
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.10
Total 4.98
Date modified: