Annual Report to Parliament 2016-2017
Privacy Act

Part III: Annual Statistical Report

Statistical Report on the Privacy Act

Name of institution: Department of Justice of Canada

Reporting period: 2016-04-01 to 2017-03-31

Part 1: Requests Under the Privacy Act

Number of Requests
  Number of Requests
Received during reporting period 261
Outstanding from previous reporting period 23
Total 284
Closed during reporting period 244
Carried over to next reporting period 40

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time - Number of requests
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 2 11 2 0 0 0 0 15
Disclosed in part 2 20 11 2 1 3 1 40
All exempted 1 4 0 0 0 0 0 5
All excluded 0 0 0 0 0 0 0 0
No records exist 64 78 3 0 0 0 0 145
Request abandoned 32 4 0 1 0 1 1 39
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 101 117 16 3 1 4 2 244
2.2 Exemptions
Section Number of Requests
18(2) 0
19(1)(a) 2
19(1)(b) 1
19(1)(c) 2
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 1
21 4
22(1)(a)(i) 1
22(1)(a)(ii) 0
22(1)(a)(iii) 1
22(1)(b) 2
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 33
27 29
28 0
2.3 Exclusions
Section Number of Requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of information released - Number of requests
Disposition Paper Electronic Other formats
All disclosed 13 2 0
Disclosed in part 17 23 0
Total 30 25 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 547 543 15
Disclosed in part 47,508 18,551 40
All exempted 2,862 0 5
All excluded 0 0 0
Request abandoned 3,178 0 39
Neither confirmed nor denied 0 0 0
Total 54,095 19,094 99
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 12 60 3 483 0 0 0 0 0 0
Disclosed in part 17 425 11 1,452 4 2,435 5 4,123 3 10,116
All exempted 2 0 1 0 0 0 2 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 38 0 0 0 0 0 1 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 69 485 15 1,935 4 2,435 8 4,123 3 10,116
2.5.3 Other complexities - Number of requests
Disposition Consultation Required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 9 0 0 0 9
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 9 0 0 0 0
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason - Number of requests
Workload External Consultation Internal Consultation Other
11 10 1 0 0
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 1 0 1
31 to 60 days 0 3 3
61 to 120 days 0 1 1
121  to 180 days 0 3 3
181 to 365 days 0 1 1
More than 365 days 2 0 2
Total 3 8 11
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures Under Subsections 8(2) and 8(5)

Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for Correction of Personal Information and Notations

Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 15(a)(i) Interference With Operations 15(a)(ii) Consultation - Section 70 15(a)(ii) Consultation - Other 15(b) Translation or Conversion
All disclosed 2 0 0 0
Disclosed in part 14 0 4 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 2 0 0 0
Request abandoned 2 0 0 0
Total 20 0 4 0
5.2 Length of extensions
Length of Extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation - Section 70 15(a)(ii) Consultation - Other 15(b) Translation purposes
1 to 15 days 1 0 1 0
16 to 30 days 19 0 3 0
Total 20 0 4 0

Part 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 73 2,805 0 0
Outstanding from the previous reporting period 4 2,141 0 0
Total 77 4,946 0 0
Closed during the reporting period 74 4,904 0 0
Pending at the end of the reporting period 3 42 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 4 2 0 0 0 0 0 6
Disclosed in part 11 21 13 4 1 1 1 52
All exempted 2 1 2 0 0 0 0 5
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 10 1 0 0 0 0 0 11
Total 27 25 15 4 1 1 1 74
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and Investigations Notices Received

Complaints and Investigations Notices Received
Section 31 Section 33 Section 35 Court action Total
9 0 1 0 16

Part 9: Privacy Impact Assessments (PIAs)

Number of PIA(s) completed: 0

Part 10: Resources Related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $263,360
Overtime $0
Goods and Services $59,508
Other $53,923
Total Goods and Services $5,584
Total $322,868
10.2 Human Resources
Resources Person Years Dedicated to Privacy Activities
Full-time employees 3.47
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 3.47
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