Report on Annual Expenditures for Travel, Hospitality and Conferences (THC) – 2014-2015

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conference fees for the Department of Justice for the fiscal year ending March 31, 2015. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference fees incurred by federal departments and agencies are related to activities that support a departmental mandate and the government's priorities.

Further information on the mandate, roles, responsibilities and programs of the Department of Justice can be found in the Department’s 2015-16 Main Estimates, available at:
http://www.tbs-sct.gc.ca/ems-sgd/me-bpd/20152016/me-bpd-eng.pdf#page=179.

Total annual expenditures for THC for the Department Justice are summarized below:
(In thousands of dollars)
Expenditure Category Expenditures for the year ending
March 31, 2015
(a)
Expenditures for the previous year ending
March 31, 2014
(b)
Variance
(a - b)
Travel - Public Servants 5,411 5,085 327
Travel - Non-Public Servants* 341 283 58
Total Travel 5,753 5,368 385
Hospitality 85 106 - 21
Conference Fees 134 172 - 38
TOTAL 5,971 5,646 326
International Travel by Minister and Minister's Staff (also included in Non-Public Servant travel) 14 9 5

Totals may not add up due to rounding.

* Includes international travel charged to Justice's budget.

Significant variances compared to the previous fiscal year

The spending on THC has decreased annually since 2011-12 by a total of $3,453K or 37%, from $9,424K to $5,971K in fiscal year 2014-15. The Department of Justice has been pro-active in the management of THC expenditures in a way that it aligns with operational requirements and will continue to monitor the rate of spending as part of its regular internal reporting process.  Where deemed appropriate, it will continue to introduce internal policy instruments and structures aimed at managing spending and promote the use of teleconferencing whenever available.

Overall, THC spending increased from $5,646K in 2013-14 to $5,971K in 2014-15, an increase of $326K (6%). The scale of variances differs between types of expenditures, however the overall increase in THC spending is minor. Variances and related explanations are depicted as follows: 

Travel:

In 2013-14 travel expenditures for the Department amounted to $5,368K and in 2014-15 this value increased by $385K (7%) to $5,753K.

  • Public Servants: Compared to fiscal year 2013-14, departmental travel expenditures by public servants increased by $327K due to a slight increase in travel to support the Department’s core mandate activities.
  • Non-Public Servants: Compared to fiscal year 2013-14, departmental travel expenditures by non-public servants slightly increased by $58K. Spending was contained largely due to reduced use of professional services and enhanced effort to use available technologies such as teleconferencing.
  • International Travel by the Minister and the Minister’s Staff: In fiscal year 2013-14, the expenses totalled $9K and were incurred as a result of the Minister (former Minister Hon. Rob Nicholson) and his staff attending the Quintet meeting of Attorneys-General held in Auckland, New Zealand in May of 2013. In fiscal year 2014-15, the expenses totalled $14K and were incurred as a result of the Minister (former Minister Hon. Peter McKay) and his staff attending the Quintet meeting of Attorneys-General held in London, England in July 2014 and the Global Law Summit held in London, England in February 2015.

Hospitality:

Compared to fiscal year 2013-14, departmental hospitality expenditures decreased by $21K. This reduction is mainly explained by the commitment made by the Department to reduce the Travel, Hospitality and Conferences expenses through the enhanced oversight implemented by the Department.

Conference Fees:

Compared to fiscal year 2013-14, departmental conference fees expenditures have decreased by $38K. This reduction is directly related to the commitment made by the Department to reduce the Travel, Hospitality and Conferences expenses through the enhanced oversight implemented by the Department.

The Department continues its commitment to align its THC spending with its operational requirements and the use of teleconferencing whenever this is available and deemed appropriate to meet intended business objectives.

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