Message from Bill Kroll, Chief Financial Officer and Assistant Deputy Minister, Management Sector
Update # 9: March 31 – Notes about Year-End and Cyber Security
The ongoing COVID-19 situation has required us to adjust deadlines and processes for our core business. As the calendar flips to the 2020-2021 fiscal year tomorrow, I wanted to make you aware of updates and changes to fiscal year-end processes, as well as highlight a few items as we look for more secure and effective ways to work remotely.
Fiscal Year-End Processes
The deadlines for a number of HR and Finance processes have been adjusted. Changes of particular note include:
- Annual leave attestation: our annual process where managers and employees attest to the accuracy of leave entries in Peoplesoft has been cancelled for 2019-2020.
- Confirmation of leave credits for 2020-2021: this will be available to employees as of May 11, 2020.
- PMA evaluations: these have been postponed for all employees, with the exception of gathering provisional ratings for LP-01 to LP-03 employees by April 21, 2020. More information will be shared shortly.
- Financial activities: most government-wide year-end deadlines have been extended and as a result, our Department has extended its year-end deadlines. Please contact your Business Management Unit for more information.
You will find the most recent updates on HR and Finance processes on the Justice Canada COVID-19 employee-focused webpage. You can also contact your Financial Management Advisor or Corporate Accounting Services for further information.
Working Remotely and Securely
We continue to ask all employees to telework whenever and wherever possible. As we start using new collaboration tools to connect with our teams, it’s critical to take precautions to keep documents and conversations secure from cyber threats.
- Video and teleconferencing tools: The Information Solutions Branch has provided important information about collaboration tools, and the security risks related to some group chat apps. Read more about the recommended tools, and how to keep documents and conversations secure.
- Cyber security: We all need to be vigilant against malicious emails and phishing attempts. Cyber criminals are taking advantage of the pandemic to send malware that pretends to be information from public health officials about Covid-19 – some of it may even include your name. Do not open or save attachments unless you have confirmed that they are legitimate. For more tips and information on cyber security, visit the Canadian Centre for Cyber Security.
Thank you again for all your hard work, and please take care of yourselves and your loved ones.
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