2013-14 Report on Plans and Priorities (RPP)
Supplementary Information Tables

Greening Government Operations (GGO)

Please note:

Surplus Electronic and Electrical Equipment Target

8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally-generated EEE. Yes  
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. FY 2011-12 NCR: 100%  
FY 2012-13 NCR: 100%
Regions: 50%		  
FY 2013-14 NCR: 100%
Regions: 80%		  

Strategies / Comments

  1. Definition of Location: For this target, Justice Canada has defined location by region.
  2. Number of Locations: Justice Canada IT group supports 6 internal regions (ARO, QRO, ORO, PRO, BCRO, and NRO) across the country and the National Capital Region (NCR), occupying 40 physical sites (points of presence).
  3. Roles and Responsibilities: DG Administration Services.
  4. Implementation Strategies:
    1. Establish an E-Waste plan that covers the NCR and the Regions.
    2. The established E-waste plan will allow for the expansion of the NCR E-Waste program.
    3. The department will apply an e-waste disposal mechanism for 100% of electronic devices in accordance with the following hierarchy of options:
      • Computer for Schools
      • Crown Assets
      • Provincial Extended Producer Responsibility Programs
      • PWGSC Standing Offer for E-waste Recycling

Printing Unit Reduction Target

8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010-11, where building occupancy levels, security considerations and space configuration allow. 2.4:1  
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. FY 2011-12 3.5:1  
FY 2012-13 8:1  
FY 2013-14 Maintain 8:1 ratio  

Strategies / Comments

  1. Target Scope:
    1. Definition of Printing Units: Printers, photocopiers, and multi-function devices are considered as "printing units".
    2. The IT Print Strategy addresses all print-capable devices nationally.
    3. The specified targets will apply where building occupancy levels, security considerations and space configuration allow.
  2. Method for Tracking Printing Units: A mix of both network inventory and physical count will enable the target lead to track the number of printing units.
  3. Method for Tracking Office Employees: Annual Report on Plans and Priorities. As of April 1st, 2011, there are approximately 4,050 employees – excluding Justice Employees working in other Federal Departments and Agencies.
  4. Roles and responsibilities: ADM of Management Sector
  5. Implementation Strategies:
    1. FY 2010-11: In the spring of 2010, Justice Canada completed Phase I of a Print Management Strategy, which was an independent reporting and auditing of, and recommendations for, all print-capable devices within the NCR. The NCR was chosen for the initial audit as it represents approximately 50% of JUS' staff nationally.
    2. FY 2011-12: Phase 2 of the strategy was the continuation of the audit and analysis in the other regional sites, as well as the implementation of recommendations of Phase I.
    3. FY 2012-13: Phase 3 of the strategy focus was the continuation and completion of the national implementation.
    4. FY 2013-14: Stabilization period and maintenance of the targets.

Paper Consumption Target

8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal paper consumed per office employee as of March 31st, 2011. (selected baseline) 12,999 sheets per employee  
Paper consumption, expressed as a percentage, relative to baseline year selected. FY 2011-12 93%  
FY 2012-13 86%  
FY 2013-14 80%  

Strategies / Comments

  1. Target Scope: Within the scope of this Performance Measure is paper consumption per employee; outside the scope of this Performance Measure are employees Justice Employees working in other Federal Departments and Agencies, and landfill waste.
  2. Method for Tracking Paper Consumption: PWGSC Paper Standing Offer
  3. Method for Tracking Office Employees: Annual Report on Plans and Priorities (DPR). As of April 1st, 2011, there are approximately 4,050 employees – excluding Department Legal Services Units
  4. Roles and responsibilities: Chief Financial Officer
  5. Implementation Strategies:
    1. As part of its efforts to reduce paper consumption, the Department is implementing default two-sided printing on all black-and-white printers.
    2. The department is making greater use of electronic formats for distribution of documents and reports.

Green Meetings Target

8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. Justice Canada’s Green Meetings and Events Guide was approved by Management Committee on January 19, 2012 and presented to Executive Committee on March 28, 2012. Yes  

Strategies / Comments

  1. The Guide defines various roles (e.g. Justice Managers, meeting organizers and participants, Sustainable Development Secretariat) related to the adoption of green meetings across the Department.
  2. Guidance is given on organizing large meetings (> 50 people attending) as well as smaller-scale meeting (< 50 people attending). Examples of meeting types include conferences, training sessions, staff meetings, charitable campaign events and interdepartmental meetings.
  3. Key components of the Guide:
    • Terms, roles and responsibilities
    • Steps for organizing a green meeting
    • Tools for running green meetings
    • Annex 1: Green Meeting Checklist
    • Annex 2: Green Meeting Resources
  4. Opportunities for continuous improvement: The Guide will be adjusted, as necessary, based on feedback, changes in technology, innovations.
  5. The Sustainable Development Secretariat will monitor the implementation of the Guide.
  6. Roles and responsibilities: Sustainable Development Champion

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.

Target no.1: As of April 1, 2014, all purchased electronic devices will meet an energy efficiency certification.
Performance Measure RPP DPR
Target Status  
Percentage of computers, monitors and other electronic devices purchased that meet Energy Star certification or equivalent. FY 2011-12 Computers and monitors: 100%  
FY 2013-14 All electronic devices: 100%  
Progress against measure in the given fiscal year.      

Strategies / Comments

  1. Scope: Department-wide
  2. Plans for engagement:
    1. Review process documentation, including, but not limited to, policies, standards, guidelines, guides and manuals to incorporate a green component into the procurement strategy.
    2. Establish relative priorities of possible actions and identify and consult stakeholders.
    3. Establish a schedule and necessary approval processes for revising identified management processes and controls.
    4. Establish a corporate system (such as IFMS Plant Maintenance module or an equivalent) for monitoring the inclusion of environmental/green procurement considerations in management processes and controls.
    5. Establish Green selection criteria for goods (templates CID, RFP, etc.) to ensure environmental performance considerations are integrated into the procurement process to direct personnel towards the purchase of the environmentally preferable models.
  3. Roles and Responsibilities: Chief Financial Officer
  4. Estimated environmental benefits: Reduced energy use and resource consumption
Target no.2: As of April 1, 2013, paper with a minimum of 30% recycled contents will be used for printing and photocopying.
Performance Measure RPP DPR
Target Status  
Percentage of paper with minimum 30% recycled contents consumed by the Department for printing and photocopying. FY 2011-12 95%  
FY 2012-13 100%  
Progress against measure in the given fiscal year.      

Strategies / Comments

  1. Scope: Department-wide
  2. Mandate the use of recycled paper with a minimum 30% recycled content.
  3. Plans for engagement: Incorporate Mandate information into departmental contracting training for IFMS users and Acquisition Card holders.
  4. Monitor progress and address area of non compliance.
  5. Roles and Responsibilities: Chief Financial Officer
  6. Estimated environmental benefits: Reduced resource use
Target no.3: As of April 1, 2014, the Department will implement and promote a Battery Recycling program.
Performance Measure RPP DPR
Target Status  
Number of facilities with a battery recycling program.Footnote * FY 2011-12 NCR: 80%
Regions: 50%		  
FY 2012-13 Regions: 80%  
FY 2013-14 NCR: 90%
Regions: 90%		  
Progress against measure in the given fiscal year.      

Strategies / Comments

  1. Scope: Department-wide
  2. Establish external partners for collection.
  3. Plans for engagement: Promote the program through communication channels
  4. Reporting on percentage of regions with programs and quantity of batteries that have been disposed.
  5. Roles and Responsibilities: Chief Financial Officer
  6. Estimated environmental benefits: Reduced hazardous material
Table note *

Excluding Department Legal Services Units and other Justice units residing in commercial buildings shared with the private sector.

Return to table note * referrer

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

Target no.1: As of April 1, 2014, the Department will provide green procurement training for employees as it applies to the materiel life-cycle.
Performance Measure RPP DPR
Target Status  
Percentage of new acquisition cardholders who have completed the training in the assessment period. 100%Footnote **  
Percentage of new administration staff granted limited procurement delegation that has completed the department's contracting training in the assessment period. 100%Footnote **  
Percentage of materiel managers and procurement personnel who have completed the Canada School of Public Servants Green Procurement training in the assessment period. 100%Footnote **  
Progress against measure in the given fiscal year. 100%  

Strategies / Comments

  1. Scope: Department-wide.
  2. Revise training material for procurement training for procurement personnel and Acquisition Card users. All new Acquisition cardholders and administration staff granted limited delegation will receive training on the requirements for green procurement.
  3. Plans for engagement: All procurement and materiel management professionals will receive green procurement training as it applies to the materiel life cycle.
  4. Roles and Responsibilities: Chief Financial Officer
  5. Estimated environmental benefits: Reduced energy use and resource consumption
Table note **

Excluding positions that are vacant.

Return to table note ** referrer

Target no.2: As of April 1, 2014, the Department will provide Employee performance evaluations for managers and functional heads of procurement and materiel management.
Performance Measure RPP DPR
Target Status  

Number of managers and functional heads that have environmental consideration clauses incorporated into their performance evaluations.

 FY 2011-12 70%Footnote ***  

Number of procurement, materiel management and real property functional specialists and their managers and functional heads that have environmental consideration clauses incorporated into their performance evaluations.

 FY 2012-13 80%Footnote ***  
Progress against measure in the given fiscal year.      

Strategies / Comments

  1. Scope: Department-wide
  2. All procurement and materiel management personnel will have green procurement terms in their annual performance agreements.
  3. Plans for engagement: Performance review process
  4. Roles and Responsibilities: Chief Financial Officer
  5. Estimated environmental benefits: Reduced energy use and resource consumption
Table note ***

Excluding positions that are vacant.

Return to table note *** referrer

Note:

Target no.3: As of April 1, 2014, environmental performance considerations will be embedded into the procurement decision-making process.
Performance Measure RPP DPR
Target Status  
Percentage of standard solicitation documents incorporating sustainable development selection criteria. 100%  
Progress against measure in the given fiscal year. 100%  

Strategies / Comments

  1. Scope: all departmental competitive procurement processes using standard solicitation documents
  2. Develop Request for Proposal evaluation criteria and obtain the Departments Sustainable Development Steering Committee approval.
  3. Integrate selection criteria into departmental templates and procurement process documentation
  4. Integrate the information into departmental contracting training documentation.
  5. Reporting to be based on the use of template documents.
  6. Plans for engagement: Email dissemination and training for procurement staff
  7. Roles and Responsibilities: Chief Financial Officer
  8. Estimated environmental benefits: Reduced energy use / hazardous material

Note:

This is indirectly linked to our objectives on fostering best practices and alignment with Government of Canada agenda on procurement.