Quarterly Financial Report for the quarter ended June 30, 2021
Table of Contents
- 1. Introduction
- 2. Highlights of Fiscal Quarter and Fiscal Year to Date Results
- 3. Risks and Uncertainties
- 4. Significant Changes in Relation to Operations, Personnel and Programs
- 5. Statement of Authorities (unaudited)
- 6. Departmental Budgetary Expenditures by Standard Object (unaudited)
- 7. Glossary
This quarterly financial report has been prepared by management as required by section 65.1 of the Financial Administration Act (FAA) and in the form and manner prescribed by the Treasury Board. The report should be read in conjunction with the 2020-21 and 2021-22 Main Estimates as well as the 2020-21 Supplementary Estimates (C). The Departmental Audit Committee (DAC) has reviewed the report, but no external audit or review has been conducted.
The glossary (Section 7) contains definitions for key financial terms that are hyperlinked in the text.
1.1 Justice Mandate
Established in 1868, the Department of Justice Canada (the Department) supports the dual roles of the Minister of Justice and the Attorney General of Canada. Under the Department of Justice Act, the Minister is the legal advisor to Cabinet and ensures that the administration of public affairs is in accordance with the law. The Minister of Justice is responsible for matters connected with the administration of justice that fall within federal jurisdiction and fulfils this responsibility by developing policies, laws, and programs to strengthen the national framework.
Under the Department of Justice Act, the Attorney General of Canada is the chief law officer of the Crown. The Attorney General provides legal services to the government and its departments and agencies. These services include the provision of legal advice, the conduct of litigation and the drafting of legislation and regulations. The Attorney General represents the Crown and not individual departments or agencies. Therefore, the Attorney General seeks to protect interests for the whole of government when providing legal advice and conducting litigation.
1.2 Basis of Presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the Department’s spending authorities granted by Parliament, and those used by the Department consistent with the Main Estimates. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.
The Department uses the full accrual method of accounting to prepare and present its annual departmental financial statements, which are part of the Departmental Results Report process. However, the spending authorities voted by Parliament remain on an expenditure basis.
Although the Department has implemented an advanced billing process, revenues are reported when they are earned rather than when they are collected, to ensure consistency of presentation and comparability with prior year reports.
1.3 Department of Justice Financial Structure
The Department of Justice financial structure is comprised of the following budgetary authorities:
- Vote 1 - Operating Expenditures;
- Vote 5 - Grants and Contributions; and
- Statutory authorities related to contributions to the Employee Benefit Plan (EBP), salary and motor car allowances for the Minister of Justice and Attorney General of Canada.
As the primary legal services provider to other government departments and agencies, the Department of Justice collects and spends revenue generated by these legal services as part of its Vote 1 authority. The Department of Justice also has the authority to spend revenues collected for providing internal administrative support services to other government departments. In departmental reporting, these revenues offset total departmental authorities and expenditures.
The primary recipients of the Department’s Vote 5 (Grants and Contributions) are Provincial and Territorial governments. Approximately 77% of the Vote 5 funding is related to cost-shared agreements with these recipients, which are usually accounted for in the last quarter of the fiscal year upon receipt of financial claims statements. As a result, a large proportion of expenditures in Vote 5 tend to occur in the fourth quarter.
2. Highlights of Fiscal Quarter and Fiscal Year to Date Results
This section highlights the significant items that contributed to the net increase in resources available for the year and net changes in actual expenditures for the quarter ended June 30, 2021. For both periods ending June 30, budgetary authorities and Vote-Netted Revenue (VNR) provided to the Department included: Main Estimates 2020-21 Interim SupplyFootnote 1 and Main Estimates 2021-22 Full Supply.
Graph 1 outlines the Department’s net budgetary authorities and expenditures.
Graph 2 outlines the Department’s VNR and respendable revenues earned. VNR increase from 2020-21 to 2021-22 was granted by the Treasury Board Secretariat as a result of an increase to the legal services rates. This represents a nil impact on net budgetary authorities.
2.1 Significant Changes to Authorities
(Please refer to the Statement of Authorities table presented in Section 5.)
When compared to the first quarter of the previous fiscal year, the total net budgetary authorities available for 2021-22 increased by $126.9 million, from $667.6 million in 2020-21 to $794.5 million in 2021-22. This comprises:
- Vote 1 - Operating Expenditures increased by $71.4 million
- Vote 5 - Grants and Contributions increased by $48.7 million
- Statutory authorities increased by $6.8 million
|Changes to voted and statutory authorities
(2021-22 compared to 2020-21)
|Vote 1 – Operating Expenditures|
|Funding from full receipt of authorities by Parliament, partial supply was received in 2020-21 (for further details, please consult the Quarterly Financial Report for the Quarter Ended June 30, 2020)||65.6|
|Funding from compensation adjustments due to the ratification of various collective agreements||5.5|
|Funding for Strengthening Canada’s Anti-Money Laundering and Anti-Terrorist Financing Regime (Budget 2019)||1.5|
|Funding to implement new family support enforcement provisions: for technical systems enhancements to implement the amendments to federal support enforcement legislation (Budget 2017)||0.8|
|Funding for the implementation of the United Declaration of the Rights of Indigenous Peoples (UNDRIP), for the engagement process with Indigenous partners and organizations to co-develop legislation to support implementation of the UNDRIP (Fall Economic Statement 2020)||0.5|
|Decrease to funding for Bringing Innovation to Regulations to strengthen the Government’s capacity to draft legislation and regulatory changes needed to modernize regulations (Budget 2019)||(1.1)|
|Sunsetting of funding for Enhancing the Integrity of Canada’s Borders and Asylum System (Budget 2019)||(1.0)|
|Other minor adjustments||(0.4)|
|Vote 5 – Grants and Contributions|
|Funding from full receipt of authorities by Parliament, partial supply was received in 2020-21 (for further details, please consult the Quarterly Financial Report for the Quarter Ended June 30, 2020)||35.9|
|Funding to respond to the National Inquiry into Missing and Murdered Indigenous Women and Girls’ Final Report: Reclaiming Power and Place, to extend the Family Information Liaison Units and Community-Based Services to provide direct support and assistance to families of victims (2019 Economic and Fiscal Update)||7.2|
|Funding to increase access to family justice services in the official language of one’s choice: for provisions under former Bill C-78 to assist Canadians in obtaining a divorce in the official language of their choice (Budget 2019)||5.8|
|Funding to Support Renewed Legal Relationships with Indigenous Peoples (Call to Action 50) by supporting Indigenous Law Institutes (Budget 2019)||1.0|
|Funding for initiatives to address workplace sexual harassment: to provide legal support for complainants of sexual harassment in the workplace and to better inform workers about their rights (Budget 2018)||0.8|
|Decrease of Legal Aid funding due to the sunsetting of funding to support innovation and modernization related to criminal legal aid (Budget 2016)||(2.0)|
|Increase in contributions to the employee benefit plan (EBP) mainly associated with the increase in Vote-Netted Revenue Authority and the annual technical adjustment to the EBP rate as prescribed by the Treasury Board Secretariat||5.7|
|Increase in contributions to the EBP related to compensation adjustments for various collective agreements||0.9|
|Other minor adjustments||0.2|
|Total increase in authorities||126.9|
2.2 Significant Changes to Budgetary Expenditures and Revenues
(Please refer to the Departmental Budgetary Expenditures by Standard Object table presented in Section 6.)
Total year-to-date net budgetary expenditures increased from $137.5 million in 2020-21 to $169.3 million in 2021-22. This net increase of $31.8 million consists of changes associated with the following items:
|Changes to expenditures and revenues
(2021-22 compared to 2020-21)
|Expenditures by Standard Object|
|Personnel: the increase is mostly related to an increase in the workforce and compensation adjustments due to the ratification of various collective agreements||17.0|
|Rentals: an increase for rental of space due to timing of payments compared to prior year and an increase in software license costs||1.4|
|Professional and special services: the increase is mostly related to increased training and development for staff and translation services||0.7|
|Other subsidies and payments: the decrease is mainly related to the reduction in payments made in Q1 for shared agreements with other government departments such as Shared Services Canada due to timing of payments compared to prior year, and to a reduction in overpayments resulting from the Phoenix Pay System||(3.2)|
|Transfer payments: the decrease is mainly related to the timing of payments in accordance with the different contributions agreements||(0.9)|
|Other standard objects: a net increase attributable to minor changes in expenditures related to day-to-day operations, such as minor increases in travel costs, printing and acquisition of computer equipment||0.2|
|Revenues netted against expenditures|
|Revenue: a decrease in respendable revenues earned is mainly explained by the reduction in revenue collected in the first quarter. Collections occurred earlier in 2020-21 due to agreements with specific Departments enabling early billing to lessen the impact of the COVID-19 pandemic on revenue collection.||(16.6)|
|Total increase in net budgetary expenditures||31.8|
3. Risks and Uncertainties
The COVID-19 pandemic has resulted in governments worldwide enacting emergency measures to combat the spread of the virus. To address ongoing demands of the pandemic, Justice Canada has undertaken a variety of measures to ensure business continuity and the wellbeing and safety of the Department’s employees as they fulfill their professional duties.
A portion of the Department’s funding comes from revenues through the provision of services to other client departments. In 2020-21, the courts across Canada significantly reduced and/or adapted their operations, the result of which had a direct impact on the operations of the Department, mostly on litigation services. Any disruptions to operations may impact the provision of services to clients, and therefore revenue collected. To mitigate this financial risk, the Department will continue to monitor its business volumes and its financial situation closely. This will include rigorous management of revenues, expenditures, forecasting and commitment monitoring. Moreover, the Department will work closely with client departments to identify changing requirements and their impacts. In addition, the Department recognizes that progress on various justice system initiatives may continue to be impacted due to the reduced capabilities or capacity of key stakeholders or partners as a result of the COVID-19 pandemic. In response, the Department will advance work by virtual means and work with partners to set an appropriate pace of work.
As part of the Department’s enterprise risk management function, the Department regularly monitors and identifies strategic risks that may affect the delivery of the Department’s mandate and expected results. Strategic risks that the Department is currently managing include critical risks related to cybersecurity and external relationship management, as well as internally focused risks concerning data and information and employee wellness. The Department is also addressing key risks related to technological disruption and the workspace of the future, the latter of which is dependent on departmental decisions pertaining to accommodations and their associated costs, amidst uncertainties regarding functional work environments due to the pandemic. In aggregate, these risks may have a financial impact on the Department. For more information, refer to the 2021-22 Departmental Plan.
4. Significant Changes in Relation to Operations, Personnel and Programs
There have been no significant changes in relation to operations, personnel and programs.
Approval by Senior Officials
A. François Daigle
Deputy Minister of Justice and Deputy Attorney General of Canada
Bill Kroll, CPA, CMA
Chief Financial Officer and Assistant Deputy Minister, Management Sector
August 27, 2021
5. Statement of Authorities (unaudited)
Department of Justice
Quarterly Financial Report
For the quarter ended June 30, 2021
Statement of authorities (unaudited)
(in thousands of dollars)
|Fiscal Year 2021-2022||Fiscal Year 2020-2021|
|Total available for use for the year ending March 31, 2022Footnote * of Table||Used during the quarter ended June 30, 2021||Year to date used at quarter-end||Total available for use for the year ending March 31, 2021Footnote * of Table||Used during the quarter ended June 30, 2020||Year to date used at quarter-end|
|Vote 1 – Net Operating Expenditures||268,089||133,229||133,229||196,716||102,286||102,286|
|Vote 5 – Grants and Contributions||443,048||15,224||15,224||394,368||16,096||16,096|
|Budgetary Statutory Authorities|
|Contributions to employee benefit plans||83,243||20,811||20,811||76,420||19,105||19,105|
|Minister of Justice and Attorney General of Canada – Salary and motor car allowance||91||23||23||89||22||22|
|Spending of proceeds from the disposal of surplus Crown assets||2||0||0||32||0||0|
|Total Budgetary Statutory Authorities||83,336||20,834||20,834||76,541||19,127||19,127|
6. Departmental Budgetary Expenditures by Standard Object (unaudited)
Department of Justice
Quarterly Financial Report
For the quarter ended June 30, 2021
Departmental budgetary expenditures by Standard Object (unaudited)
(in thousands of dollars)
|Fiscal Year 2021-2022||Fiscal Year 2020-2021|
|Planned expenditures for the year ending March 31, 2022Footnote * of Table||Expended during the quarter ended June 30, 2021||Year to date used at quarter-end||Planned expenditures for the year ending March 31, 2021Footnote * of Table||Expended during the quarter ended June 30, 2020||Year to date used at quarter-end|
|Transportation and communications||8,202||448||448||5,576||344||344|
|Professional and special services||32,270||4,695||4,695||25,236||4,031||4,031|
|Repair and maintenance||5,584||30||30||5,422||48||48|
|Utilities, materials and supplies||2,828||307||307||2,373||432||432|
|Acquisition of machinery and equipment||8,056||504||504||5,321||402||402|
|Other subsidies and payments||6,856||805||805||3,951||4,039||4,039|
|Total gross budgetary expenditures||1,161,273||200,951||200,951||912,875||185,787||185,787|
|Less: Revenues netted against expenditures||(366,800)||(31,664)||(31,664)||(245,250)||(48,278)||(48,278)|
|Total Net Budgetary Expenditures||794,473||169,287||169,287||667,625||137,509||137,509|
- Spending authorities are approvals from Parliament for individual government organizations to spend up to specific amounts. Spending authority is provided in two ways:
- Annual Appropriation Acts that specify the amounts and broad purposes for which funds can be spent; and
- Other specific statutes that authorize payments and set out the amounts and time periods for those payments.
- Relates to the coexistence and interaction of two legal systems or legal traditions in a given legal framework. In Canada, this relates to Quebec civil law and Canadian common law, taking into account other sources of federal law, including Indigenous rules and customs.
- Budget Implementation Vote
- Treasury Board central vote for new measures or initiatives announced in the Federal Budget. The central vote facilitates timely availability of supply for Budget measures to be carried out in the upcoming fiscal year.
- Compensation Adjustments
- Treasury Board central vote that allocates supplementary funds for adjustments made to terms and conditions of service or employment of the federal public administration as a result of collective bargaining.
- Deferred Revenues
- An amount received or recorded as receivable but not yet earned and meanwhile carried forward to be taken into income in future periods.
- Employee Benefit Plan (EBP)
- A statutory item that includes employer costs for the Public Service Superannuation Plan, the Canada and the Quebec Pension Plans, Death Benefits, and the Employment Insurance accounts. Expressed as a percentage of salary, the EBP rate is changed every year as directed by the Treasury Board Secretariat.
- Full Accrual Method of Accounting
- Costs are reported based on their consumption. Revenues are reported when earned.
- Main Estimates
- Each year, the government prepares estimates in support of its request to Parliament for authority to spend public funds. This request is formalized through the introduction of appropriation bills in Parliament. In support of the Appropriation Act, the Main Estimates identify the spending authorities (Votes) and amounts to be included in subsequent appropriation bills. Parliament is asked to approve these Votes to enable the government to proceed with its spending plans.
- Operating Budget Carry Forward (OBCF)
- A Treasury Board centrally managed vote that permits departments to bring forward eligible lapsing funds from one fiscal year to the next in an amount up to five percent of the operating budgets contained in their Main Estimates. (See also Voted and statutory appropriations.)
- Reference level
- The amount of funding that the Treasury Board has approved for departments and agencies to carry out policies and programs for each year of the planning period.
- Respendable Revenues Collected
- Represents revenues that the department has specific authority from Parliament to respend which may be comprised of deferred revenues and revenues netted against expenditures.
- Respendable Revenues Earned
- Represents revenues that are recognized when they are earned (usually when services are rendered).
- Special Purpose Financial Reporting Framework
- The Quarterly Financial Report requirements and structure as defined in the GC 4400 Departmental Quarterly Financial Report.
- Standard Objects
- A system in accounting that classifies and summarizes records by categories, such as type of goods or services acquired, for monitoring and reporting.
- The end of temporary funding.
- Supplementary Estimates
- The President of the Treasury Board tables two Supplementary Estimates, in late fall and late winter, to obtain the authority of Parliament to adjust the government’s expenditure plan set out in the Main estimates for that fiscal year. Supplementary Estimates serve two purposes. First, they seek authority for revised spending levels that Parliament will be asked to approve in an Appropriation Act. Second, they provide Parliament with information on changes in the estimated expenditures to be made under the authority of statutes previously passed by Parliament. Each Supplementary Estimates document is identified alphabetically (A, B).
- Voted and Statutory Appropriations
- Expenditures made by government require the authority of Parliament. That authority is provided in two ways: annual Appropriation Acts or Supply Bills specify the amounts and broad purposes for which funds can be spent; and other specific statutes authorize payments and set out the amounts and time periods for those payments. The amounts approved in appropriation acts are referred to as voted amounts, and the expenditure authorities provided through other statutes are called statutory authorities.
- Vote 1—Operating Expenditures
- A vote that covers most day-to-day expenses, such as salaries and utilities.
- Vote 5—Grants and Contributions
- A vote used when grants and/or contributions expenditures equal or exceed $5 million.
- Vote-Netted Revenue
- The authority by which the Department of Justice has permission to collect and spend revenue earned from the provision of legal and internal services within government.
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